Frequently Asked Questions
What is the last day I can register?
The last day to register is the Friday (two days) before the start of the workshop on the Monday morning. If you have questions about the final deadline please direct them to the administrator’s email listed on the website.
Does my child need to bring their own instrument or is one provided for them?
Students do need to bring their own instrument. If they do not own one, then rentals are usually available from their school or alternatively they can be rented from a music store like Long & McQuade or St. Johns Music etc.
What does my child need to bring to the workshop?
They need to bring their instrument and related supplies (reeds, grease, valve oil, etc.), if you are a percussionist and have your own sticks bring those.
Water bottle, lunch and snacks. Vending machines are not usually stocked at our rental locations during the summer month.
Lunch from home if you choose not to participate in the optional pre-order lunch program.
How will my child be placed in the bands for the workshop?
Music directors/ instructors/teachers should complete the required level placement along with their signature on the registration form. If you are unable to obtain this information from the instructor because school has finished for the year or your lessons are finished please email the administrative team and they will help with the final placement.
Each student will be placed in the appropriate playing/skill level and not by age.
Do you offer busing to the workshop?
Southland Transportation has partnered with us for the past 4 years to offer complementary busing to and from a north and south location.
To ensure your child gets a seat on the bus please email us to confirm your ridership on the appropriate bus.
Bus locations will be determined each year in the spring once registration has opened and the dates and location has been confirmed.
Is financial assistance available?
The Calgary Regional SBW offers an opportunity to apply for financial assistance towards their workshop tuition. Aid is available for instrumentalists whose family income would other prevent participation. Subsidies are limited and awarded based on the following criteria; band director/private teacher recommendation and financial need. For more information please email the administrative team.
Do you offer a lunch program? If so, how can I get my child lunch(s) ordered?
The lunch program is optional. Students can bring a lunch from home or you can pre-order from Healthy Hunger.
We have partnered with Healthy Hunger to provide pre-ordered lunches. Students can choose as many days as they would like to participate. Lunch orders will be offered all 5 days of the workshop.
Suppliers/vendors of the lunch options will be verified at the beginning of July.
If you wish to participate in the lunch program please ensure that your registration form has indicated either a YES/NO to receive this information. You will then receive all of the pre- order information via the email provided on the registration form.
What if my child has an appointment that I cannot change?
Please let your child’s band director know as well as the administrator ASAP. Every morning the administrator will be located in the foyer to receive any information or forms regarding your child.
What is your refund policy?
A full refund will be given if the workshop is cancelled by us (The Calgary Regional SBW or CADME). For 2020 all refunds have now been issued as of Apr 30/20 due to COVID-19.
If a withdrawal request is made 5 days or more prior to the start of the workshop then a $75 administration fee will be charged.
There are no refunds issued once the workshop has begun or for non-attendance.
Is there an opportunity for us to see our child(ren) during the workshop?
Parent/guardians are welcome to attend the final GALA performance on the Friday evening. The concert is FREE to attend but tickets are required so that we can ensure that we do not exceed the fire safety seating capacity regulations. A ticket request form is provided along with other required paperwork which is handed out to each of the student on the Monday (first day of the workshop).
What if I received a scholarship to the 2020 workshop?
Due to the COVID-19 pandemic the workshop was cancelled for the August 2020 & 2021 dates. If you received an Optimist Club scholarship to attend this workshop it will be honored for the August 2022 workshop. Please email the administrator to confirm your information and scholarship along with your 2022 registration form once registration open (spring 2022).
If you did not find the answer to your question(s) listed above please email your question(s) to: